35 Best Productivity Apps of 2025: Free and Paid Key features and Pricing

Every time you find an article you like, click Save to Instapaper to add it to your reading list. Although it offers a 14-day trial, so you can test everything out before committing to a paid plan. Group meetings with multiple hosts and attendees are available in the premium plans. That said, the free plan only allows you to host 60-minute calls. If you want to host longer meetings (up to 24 hours) with more participants, you’ll need to upgrade to the premium version by buying a Google Workspace plan.

But with the right foundational tools you can create a robust foundation for your coaching practice. Canva is a user-friendly graphic design platform that empowers anyone to create professional-looking content without needing advanced design skills with its drag-and-drop interface. With thousands of templates, Canva makes it easy for coaches to create professional-looking materials quickly. If you’re a nonprofit, you can get up to 75% off on the Business Premium plan. Read all about its advanced search feature and more in our OneNote review.

During my testing, some web pages and blog posts don’t load properly when added to my Instapaper account. The Notes feature allows you to save snippets of blog posts (like a sentence or paragraph) instead of the whole content. Simply highlight any text, right-click it, and choose Save and Create Highlight. Keep in mind that you can only save five highlights with a free account. If something’s not clear, you can jump on a quick huddle (it’s basically an audio or video call) to clarify things and make sure everyone is on the same page.

It’s geared towards project-based organizations with budgets and job costing. In this article, we’ll highlight tools that strike a balance—helping teams track time and tasks effectively, while still respecting privacy and employee autonomy. The platform streamlines everything from client management and automating scheduling to delegating tasks and creating packages for clients. Bonsai helps freelancers and small businesses manage projects, track time, send invoices, and much more, all from a single dashboard.

of the Best Invoicing Software for Freelancers

• Leveraging purpose-built project management platforms helps consulting agencies achieve transparency, accountability, and efficiency.
• Whether it’s worksheets, presentation slides, social media graphics, or lead magnets, a visual content creation tool empowers you to produce branded, professional materials easily.
• If you are sending the same email over and over again, it’s time to save that time and create some Gmail templates so you can save some valuable seconds off your email time.
• For example, you might find you’re spending excessive time on social media and set limits to curb its use.
• With the app, you can run your business smoothly and efficiently, easily tracking your progress and deadlines.
• In today’s fast-paced world, time has become one of our most valuable resources.

You can add YouTube, Twitter, Reddit, and other resources, setting 9 essential productivity apps for consultants and coaches an overall time limit after which access to these sites is blocked. For instance, if you allocate 30 minutes for YouTube and Reddit combined, you can distribute this time between these sites according to your personal preferences and needs. Timely provides detailed and easy-to-understand insights into how you spend your time.

The thing that makes Focus Booster so good is its focus on the Pomodoro technique. Thanks to it, all your employees will adopt time management skills and build improved working habits. Harvest keeps you in control by only starting and stopping the timer as you work. It brings in your logging expenses to estimate project costs, and it creates some of the best and most detailed invoices you have ever seen. What we like the most about Capsule is that it grows alongside the consulting business using it. You begin running a one-man show, but you can add varying levels of access and control as you acquire new employees.

Each will give you fighting chance of staving off procrastination and distractions and keep you organized so that you can cross those tasks off your to do list. Monitask is an easy-to-use and cost-effective software tool for tracking productivity and time spent on a project. The time-tracking app is perfect for monitoring remote teams’ performance and actively developing teams seeking to use their working time rationally. Accelo is also among the best project management tools that can bring your consulting business to the next level. It excels in time tracking and time management, letting you accomplish more in less time.

Instead of juggling multiple tools and losing track of client information, a coaching platform provides structure and organization that both you and your clients will appreciate. To wrap up, we’ve established that the best organization apps help you manage your files, communications, teams, meetings, tasks and projects in one place. We’ve listed the tools that we recommend for each organization function and learned how to choose the best organization apps.

What are the best apps for time tracking for consultants?

Additionally, the option to receive notifications on your phone, via email, or on Twitter enhances your ability to stay on top of everything. You can create multiple channels for the different aspects of your business, such as customer service, client management, marketing, etc. Both Dubsado and HoneyBook are great options for streamlining your client management, including invoicing, contractors, and onboarding.

Best Payment Processing Solutions for Life Coaches

The right tools provide the frameworks to help consulting teams operate at peak productivity. Basecamp is another longtime favorite project management tool for agencies. It provides an all-in-one hub for task management, communication, file sharing and more. Basecamp makes it easy to create multiple projects with centralized To-Do lists, message boards, docs, schedules, and automatic check-ins to streamline teamwork. With robust permissions and notifications, it keeps everyone on task across projects. Basecamp offers an intuitive way for agencies to wrangle multiple client projects.

Essential Apps to Enhance Your Productivity and Time Management

Whether it’s worksheets, presentation slides, social media graphics, or lead magnets, a visual content creation tool empowers you to produce branded, professional materials easily. So, having design tools that help them look professional and don’t require extensive technical skills is essential for busy coaches. Zoom has proven itself as the most reliable video conferencing platform for professional use. Its consistent performance, easy-to-use interface, and robust feature set make it ideal for coaching sessions.

• Consulting agencies should evaluate factors like pricing, integration, ease-of-use, and advanced features when deciding on a primary platform.
• You can connect it to Zendesk, Mailchimp, Zapier, or QuickBooks, to mention a few.
• My favorite is ClickUp, but there are many other alternatives, such as Monday, Trello, Asana, Notion.
• This also ensures a smooth information flow and heading in the right direction.
• ClickUp’s paid plans are Unlimited, Business and Enterprise, which start at $7 per member monthly on the 1-year plan.

Pipedrive CRM

This versatile automation tool is excellent if you are looking for something that can be used in every aspect of your business. Zoho is growing so fast, that it simply makes us wonder what the secret of its business model is. In our opinion, it is the strong focus on quality delivery they’ve showcased from the very beginning. It doesn’t only matter what you are doing, but how you are doing it.

In practice, this means you can cancel at least half of your Zoom calls. You won’t have to manually instruct clients and generate unnecessary Word documents. The guides you create with Scribe can be reused and shared over the long run.

Client management features

With the app, you can run your business smoothly and efficiently, easily tracking your progress and deadlines. In a world where every moment is precious, we often waste valuable time on trivial tasks, leaving more important ones unresolved. Enter the smart app Smarter Time—a versatile time tracker and planner designed to enhance your efficiency.

One particularly noteworthy feature of Pocket is that it saves content for offline reading. Saved articles and videos will be accessible even without an internet connection. This is incredibly convenient for traveling and places where connectivity is unstable or unavailable. Another essential feature for effective time management is the ability to create schedules.

Updates often include patches for any identified vulnerabilities, ensuring that your tool remains protected against emerging threats. Consulting software can range in price from free to several thousand dollars per month. However, it’s also important to remember that the best software for your business may not be the cheapest. It lets you quickly create contracts and administer all actions related to managing your documents, from approvals and signing to tracking changes, reviewing, and storing. Juro makes it possible to replace all your paper and digital documents, including Word, PDFs, Google Docs, and others.

It’s an indispensable tool whether you need to organize personal or professional tasks. Effective time management skills are fundamental to personal growth and achieving success. Without proper planning, it’s easy to get caught in a whirlwind of tasks and missed deadlines, which can hinder your goal attainment. That’s why choosing the right tool for managing your time is crucial. The AgnessaMini app is a versatile assistant for planning and organizing tasks, ready to become your indispensable ally.

Even though the free plan is quite limited, there’s a 10-day free trial that gives users access to all paid features. With annual billing, its paid tiers start at $4 per user monthly for the Premium version going to $9 for the Enterprise plan. If you’re a freelancer, consultant, or coach, you’ll need to rely on systems to keep track of your clients and projects — and to simply get stuff done.

Thankfully, there are numerous productivity tools and apps available that can help streamline your work processes and maximize your output. Whether you’re a student, professional, or freelancer, these 10 essential productivity tools and apps are a must-have to boost your efficiency. Timesheets are generated automatically based on time entries and provide a detailed breakdown of hours worked by date, client, and project. It offers mobile, desktop, and web-based time tracking apps that work on various operating systems, including Windows, Mac, Linux, Android, and iOS.

As a cloud-based platform, you need a stable and reliable internet connection to access Google Workspace. There were countless times when my work was disrupted by power outage, simply because I couldn’t edit my Docs in the offline mode. From the left menu, simply drag a sticky note anywhere on the canvas, write the topic you want to talk about, and invite your team to jump on the conversation.